Job responsibilities
Governance, Risk, Compliance
- Execute all tasks and responsibilities within the scope of the General Director's competence or as an authorized individual with Power of Attorney (POA) in adherence to the company's laws, bylaws, and internal regulations. Representing the company before government and public administration authorities within the country;
- Representing the company internally and externally while adhering to the limitations outlined in the company's internal regulations;
Responsibilities in the field of legal affairs
- Ensures that the operations of the local entity comply with the laws and regulations of the country.;
- Negotiation regarding the preparation of legal documents: lease of premises, subcontracts, etc.
- Overseeing personnel affairs and employment: Ensuring the cooperation between the P&C and TA teams in the recruitment and retention of employees when necessary.
- Ensures adherence to the process of signing and archiving official documents: all contracts* signed on behalf of the entity are verified by the Legal department, registered with internal numbers, categorized, and stored in the relevant folders. Subsequently, they are transferred to the finance department for payment, including all necessary details.
Responsibilities for the Finance Coordination within the local leadership team
- Monitor the management of office and employees’ expenses to align with the forecast outlined in Rolling12Monitoring the planned growth and income for the location;
- Advising and helping Divisional managers in solving problems related to the Finance area;
- Escalating cases of significant deviation from the planned forecast in R12.
Representation of corporate management
- Ensures that Pwrteams corporate strategy and decisions are thoroughly implemented; escalate if there are any obstacles or difficulties to do so.
- Analyse the legal risks and exposures specific to the country of operation, and propose effective solutions tailored to that country's context.
Act as advisor for the divisional managers on various topics to ensure smooth and reliable operations
- Lead the country level operational meeting with all divisional heads- CP, P&C, TA, Fin, IT, S&M.
- Monitoring, development and decision-making in the execution of the company's business activities.
- Ensures the execution of regular activities and processes in the operational execution of projects, as well as coordinating the executions of plans in the areas of client management, employee management, finance, legal and personnel affairs;
- Responsibilities in the area of operational activities on various projects development:
- Supervising and training of management positions in developing, planning, and delivering new strategies. Identifying, resolving, and escalating issues within the management team
- Establishing and monitoring key performance indicators and taking corrective actions when necessary.
- Ensure the rational and effective use of company resources, including financial, material, and non-material assets
Responsibilities for the function Office Administration
- Ensure that Pwrteams delivers an excellent office service and environment, fostering streamlined working processes in the company's local offices. Coordinate and support necessary improvements for smooth office operations and address the requirements for office enhancements. Ensure the efficient use and allocation of the company's financial and material resources
- Oversees the service management of the team handling client services, including Office & Facilities, Procurement (IT equipment shared with IT team), Infrastructure (to be confirmed in the new organizational structure), Logistics, and Travel (to be confirmed travel agent from Ukr/travelperk
- Accountable for Service Agreements related to the aforementioned services such as leases and other delivery contracts. Monitors office usage and associated costs concerning these services.
Establishing and maintaining organizational unity within pwrteams values and corporate cultur
- Periodic facilitation of local all-hands meeting;
- Promoting and implementing pwrteams values in daily activities and problem solving;
- Monitoring activities and events to strengthen team spirit (regular team building and trainings).
- Oversee resource utilization and maximize the overall growth and development potential of the company, particularly in staff-related aspects;
- Proactively analyse and react to problems, seeking solutions that uphold the company's outstanding reputation through values of openness, honesty, teamwork, continuous progress, and the achievement of significant impact
Responsibilities in the field of marketing and company representation
- Involved in defining and enhancing the recognition of pwrteams (Nortal brand) within the local market and internally within the company;
- Review, approve, and if needed, adapt company communications (such as press releases, announcements, internal news, etc.) to suit the local context required;
- Act as a spokesperson and ambassador for the company, enhancing recognition and strengthening the company's reputation both publicly and internally;
Reports to pwrteams COO
- Attend regular by-weekly meetings.
- Monitor and report on the execution of the planned Budget Forecast. Prepare regular reporting documents encompassing cases from all divisions;Raise and escalate cases that require attention from the pwrteams Global Leadership Team (GLT); Work with other divisions:
- Conduct bi-weekly meetings with Division Leads, reporting all specific cases, advising managers on potential steps, and escalating issues promptly if necessary. Ensure all required documents are completed by divisional responsible parties (Trello for Clients’s status- TBC; Statistics for employees/clients/open positions)
- Monitor Financial documents for any deviation from the planned Budget Forecast, discuss with Divisional managers and reports promptly